Career and Fellowship Opportunities

From research and collections to digital media, outreach, and administration, the Science History Institute seeks qualified, talented people to help us preserve and interpret the history of chemistry, chemical engineering, and the life sciences.

For all staff and scholars we offer a great quality of life, competitive benefits, and a number of unique perks. The Institute is an affirmative-action, equal-opportunity employer. Women and minorities are encouraged to apply.


Fellowships and Travel Grants

With dozens of scholars in residence each year, the Institute boasts the largest private fellowship program in the history and social study of science in the United States. Researchers travel from all over the world to use our collections and take part in a vibrant scholarly community. For more information please visit our Fellowships section.

Professional Opportunities

We employ full- and part-time employees in a wide range of positions, including curatorial, public outreach, library, fundraising, visitor services, administration, and maintenance. We seek creative, insightful, and talented people who think the Institute’s work and mission is as interesting and important as we do and who are eager to share it with the world.
 

Current opportunities include


Conference Services Assistants (Part-Time)

The Science History Institute has several openings for part-time Conference Services Assistants. We are looking for dedicated, high-energy candidates that have catering, hospitality, or events services experience. The Conference Services Assistant is the hands-on, front-line person responsible for providing a high quality experience for our customers attending events at our state-of-the art facility. Duties include room sets, food service and display, clean-up and break-down of events. This position requires a flexible schedule, as we host events during the business day, as well as evenings, weekends, and holidays.

The ideal candidate will possess the following qualifications:

  • Minimum of two years of hospitality or other customer service related experience.
  • High school diploma or GED.
  • Must be detail-oriented and be able to successfully follow directions.
  • Demonstrated ability to work under pressure, while maintaining a strong professional presence.
  • Must possess high level of customer service and excellent communication skills.
  • Ability to lift and carry 30 lbs.
  • Flexible schedule is required. 

To be considered for this position, please send cover letter with resume and contact information for three professional references to CCAssistant2018@sciencehistory.org.


Front Desk Receptionist (Part-Time)

The Science History Institute is seeking candidates for the part-time position of Front Desk Receptionist. The Front Desk Receptionist will work a varied schedule depending upon availability and event needs, including Saturdays and evenings. The Front Desk Receptionist will be responsible for providing a professional presence for employees and visitors to the Museum, Library, and Conference Center.

Essential functions include

  • Greet all guests in a pleasant and professional manner. 
  • Direct visitors as needed to their required areas.
  • Answer incoming phone calls and forward them as needed.
  • Maintain building safety measures by following established security procedures.

The ideal candidate will have

  • Minimum of 2 + years in the hospitality industry and/or administrative field.
  • High school diploma or GED.
  • Must have experience answering multiple phone lines.
  • Proficiency in using MS Word, MS Excel and MS Outlook programs.
  • Excellent communication and interpersonal skills.
  • Ability to work well and effectively with employees and visitors.
  • Flexible schedule to work weekday and weekend evenings as needed.

To be considered for this position, please send cover letter with salary requirements, contact information for three professional references, and resume to PTReceptionist2018@sciencehistory.org.


Major Gifts Officer

The Science History Institute is recruiting for the newly-created position of Major Gifts Officer. The Major Gifts Officer (MGO) will be responsible for securing funds for the Science History Institute by managing a group of assigned, qualified donors (portfolio) throughout the U.S. The MGO, in collaboration with the VP of Development and the Senior Philanthropy Advisor, will identify, cultivate, solicit, and steward assigned major and principal gift prospects and donors, in order to maintain a portfolio of approximately 150 prospects.

The ideal candidate will possess the following qualifications:

  • Five to seven years of professional fundraising experience at the major or principal gift level.
  • Bachelor’s degree.
  • Demonstrated record of success in identifying the needs and interest of an organization’s leadership and those of major donors to develop and cultivate a meaningful relationship between the two.
  • A working knowledge of planned gifts.
  • Outstanding interpersonal and communication skills, with a strong professional presence.
  • Experience in successfully managing multiple simultaneous ongoing projects.
  • Strong record of success in making cold calls, as well as developing cultivation and solicitation strategies.
  • Ability to work collaboratively within a team.
  • Experience using donor database software; knowledge of Raiser’s Edge is a plus.
  • Must have the ability to travel, up to 50% of time.

To be considered for this position, please send cover letter with salary requirements, contact information for three professional references, and resume to MajGiftsOfficer2018@sciencehistory.org.


Vice President, Finance and Administration, and Chief Financial Officer

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The Vice President of Finance and Administration and CFO (VPFA) is a key member of the senior staff and oversees all finance and accounting functions, human resources, technology, facilities, security, office services, and the conference center. The VPFA is expected to be a thought leader regarding organizational matters and will oversee and direct policies and procedures related to the overall functioning of the organization. The VPFA plays an important role in organizational planning, resource management, and staffing.

The Vice President of Finance and Administration and CFO reports to the President and CEO. The position also works closely with the Board of Directors, particularly through the Finance, Audit, and Investment Committees of the Board.

Reporting to the VPFA is the Director of Accounting and Controller, the Conference Center Director, Human Resources Manager, Building Engineer, IT Director, and other support staff.

Primary Responsbilities

  • Establish and maintain appropriate financial policies and internal accounting controls; oversee accounting systems.
  • Oversee and develop the annual budgeting process; help to formulate and oversee annual operating and capital budgets which are realistic and aligned with organizational goals and priorities; support the staff and board through financial modeling and data-driven analysis; continue to build better discipline in the budgeting process.
  • Work closely and collaboratively with senior leadership on achieving budgetary and other organizational goals.
  • In conjunction with the Controller, direct the audit process in an orderly and timely fashion; oversee the completion of all reports and analyses necessary for an expeditious external review; establish appropriate communications and a strong working relationship with external auditors.
  • Provide and communicate clear, transparent, and relevant financial information and analyses to governance bodies and senior staff to facilitate decision making, strategic planning, creativity, and responsiveness.
  • Serve as principal staff support for the Audit, Finance, and Investment Committees and participate in Committee meetings and conference calls as appropriate. For the Investment Committee, monitor investment portfolio performance and ensure endowment funds are allocated and invested in accordance with the board-approved investment policy. Prepare meeting notes from committee meetings and provide the Secretary with specified financial notes from Board meetings.
  • In conjunction with the Controller, manage the organization’s cash flow needs; maintain banking and investment relationships.
  • Oversee human resources functions, including hiring, benefits planning and administration, and compliance, with particular emphasis on maximizing a cost-effective and competitive compensation and benefits package.
  • Manage the IT function including IT infrastructure and cloud resources.
  • Oversee facility operations, including space planning, construction projects, maintenance, and long-term capital planning.
  • Drive productivity and building efficiency initiatives.
  • Direct the operation of the Conference Center to ensure its financial goals are met.
  • Oversee centralized office administration functions.
  • Understand and mitigate organizational risks; negotiate all commercial insurance coverages; and act as a point of contact for insurance broker.
  • Serve as principal contact with outside legal counsel.
  • Participate in and attend Institute events; support constituent development efforts as outlined by the development department.
  • Participate in and serve as an active member of senior staff and as an active business partner with all program areas.
  • Motivate and direct a highly skilled and dedicated finance and administration team; serve as a visible, collegial, and responsive leader; represent the Institute externally with a high degree of integrity and respect.

Qualifications

  • Financially skilled and seasoned professional with a minimum of ten years of experience in a senior leadership capacity with proven senior-level problem solving, decision making, and planning capabilities.
  • Ten years of significant financial responsibility in a non-profit organization.
  • CPA, CMA, or MBA preferred.
  • Experience working with non-profit governance bodies.
  • Demonstrated ability to execute complex projects.
  • Demonstrated ability to provide clear and transparent financial reporting, analysis, and commentary.
  • Collaborative management style, with demonstrated team-building skills.
  • Familiarity with the complexities of a multi-dimensional cultural institution.
  • Results oriented; politically savvy; adept at planning, prioritizing, organizing, and following through.

Additional Desired Experience

  • Management of investment portfolios
  • Facilities management
  • General management of organizations
  • Supporting fundraising/development activities
  • A curiosity of science, history, and their relationship to society
     

To be considered for this position, please contact Resa Thomason, Director, Office of the President, at rthomason@sciencehistory.org.


Visitor Services Assistant (Part-Time)

The Science History Institute is currently seeking a part-time Visitor Services Assistant (VSA) to join its Museum Team. This is a part-time (7–15 hrs per week) position, with occasional evenings and weekends required. The VSA is responsible for ensuring a positive museum experience for all visitors. Additionally, the VSA will be responsible for

  • Leading tours of the Science History Institute’s Museum.
  • Assisting with educational and public programs.
  • Assisting with the daily operations and maintenance of the Museum.
  • Collecting visitor-based data.
  • Participating in Museum-related events.

The ideal candidate will possess the following qualifications:

  • Bachelor’s degree, preferably in history, science, or museum studies.
  • Excellent communication skills, particularly public speaking skills.
  • Strong ability to engage and interact with Museum visitors (both groups and individuals) from a wide range of backgrounds.
  • Exceptional interpersonal and customer service skills.
  • Strong professional presence.
  • Previous museum experience preferred.
  • Proficiency in using MS Word, MS Excel, and MS Outlook email program.
  • Flexible schedule to cover occasional evening and weekend events.
  • Multilingual (either Spanish or French) is a plus.

To be considered for this position, please send cover letter with resume and contact information for three professional references to VSA2018@sciencehistory.org.


Web Content Manager

The Science History Institute is recruiting for the full-time position of Web Content Manager for our dynamic website. The Web Content Manager will be responsible for creating and/or gathering web content, improving website functionality and information architecture, and increasing and analyzing user engagement. The Web Content Manager will also participate in content strategy discussions and make recommendations for improvements to the website.

The ideal candidate will have

  • Three to five years of professional work experience as a web content manager, web managing editor, web strategist, digital account or project manager.
  • Bachelor’s degree from an accredited institution.
  • Previous experience with a robust CMS. Experience with Drupal is a plus.
  • Fundamental understanding of HTML/CSS concepts and SEO best practices.
  • Solid knowledge of best practices in web design, navigation, usability, digital marketing, and coding standards.
  • Demonstrated record of success in executing web projects with cultural or educational institutions.
  • Proficiency in Google Analytics and other reporting tools.
  • Experience with email marketing.
  • Exceptional customer service skills with the ability to work with internal staff members and with external vendors.
  • Strong project management skills, including the ability to successfully manage multiple projects simultaneously while maintaining attention to detail.
  • Strong knowledge of Microsoft Office products.

To be considered for this position, please send cover letter with salary expectations, CV/resume, contact information for three professional references, and links to recent work and/or writing samples to WebContentMgr2018@sciencehistory.org.